Legal

Privacy Policy

Last updated: April 24, 2026

Overview

Nexus Athletica (“Nexus,” “we,” “us,” or “our”) operates the Nexus Athletica storefront and the Nexus Elite Athletic Academy. This Privacy Policy explains how we collect, use, disclose, and protect information from visitors and users of our website and services.

By using our website or enrolling in our programs, you agree to the terms of this Privacy Policy. If you do not agree, please do not use our services.

This policy applies to both our e-commerce storefront and our athletic academy programs, including Track & Field and any other sports programs we offer.

What We Collect

We collect the following categories of information:

Academy Registration

Athlete full name and date of birth
Age, gender, and school name
Medical conditions, allergies, and current medications
Preferred track & field events and uniform size
Parent or guardian name, phone number, and email address
Emergency contact name and phone number
Payment plan selection and electronic signature

Website Usage

IP address and browser type (for site functionality only)
Pages visited and session duration
Device type and operating system

E-commerce

Billing and shipping address
Order history and product preferences
Payment information (processed by our payment provider — we do not store card numbers)

How We Use It

We use the information we collect solely for the following purposes:

Processing and managing academy registrations
Communicating with parents and guardians about their child’s program
Ensuring athlete safety through medical information access for coaches and staff
Processing payments and managing installment plans
Sending program updates, schedule changes, and meet information
Fulfilling e-commerce orders and managing returns
Maintaining site performance and security

We do not sell your personal information. We do not use your data for targeted advertising. We do not share your data with third parties for their marketing purposes.

COPPA — Children Under 13

Nexus Elite Athletic Academy serves athletes ages 4 to 14, which means we knowingly collect personal information from children under the age of 13. We take this responsibility seriously and comply fully with the Children’s Online Privacy Protection Act (COPPA), enforced by the Federal Trade Commission (FTC).

COPPA Disclosure

Before we collect any personal information from a child under 13, we require verifiable consent from that child’s parent or legal guardian. This consent is obtained during the academy registration process.

The personal information we collect from children under 13 is limited strictly to what is necessary for their participation in our programs:

Full name and date of birth
School name
Medical conditions, allergies, and medications (for athlete safety)
Preferred events and uniform size
Gender (for team and event assignment)

This information is used solely to manage the child’s participation in Nexus Elite Athletic Academy. It is never sold, shared with advertisers, or used for profiling.

If we discover that we have collected personal information from a child under 13 without verifiable parental consent, we will delete that information immediately. To report a concern, contact us at nexusathletica@gmail.com.

This policy complies with COPPA, enforced by the FTC. Learn more →

Parental Rights

Under COPPA, parents and legal guardians of children under 13 have the following rights with respect to their child’s personal information:

Review

Request a copy of all personal information we have collected about your child.

Correct

Request corrections to inaccurate or incomplete information about your child.

Delete

Request deletion of your child’s personal information from our systems.

Withdraw

Withdraw consent at any time. This will result in removal from the program.

To exercise any of these rights, contact us directly at nexusathletica@gmail.com. We will respond within 10 business days. Note that requesting deletion of your child’s data will require their withdrawal from academy programs, as we cannot operate safely without the required medical and contact information.

We will not condition your child’s participation on providing more personal information than is strictly necessary for their enrollment and safety.

Third Parties

We share personal information only with the following categories of third parties, and only as necessary to operate our services:

Payment processors — to handle registration fees and installment payments securely. They are contractually prohibited from using your data for any other purpose.
Email service providers — to send you program communications. They process your email address only as directed by us.
Coaches and staff — relevant program and medical information is accessible to authorized Nexus Elite Athletic Academy personnel for athlete safety and program management.

We do not use behavioral advertising networks, third-party analytics that track individual users across sites, or any service that would share children’s data for commercial purposes.

Data Security

We maintain reasonable administrative, technical, and physical safeguards to protect personal information — including children’s data — against unauthorized access, disclosure, alteration, and destruction. These measures include:

Encrypted data transmission (HTTPS/TLS) across our website
Access controls limiting staff access to data on a need-to-know basis
Secure, managed database infrastructure
No storage of raw payment card numbers

While we take these precautions seriously, no system is perfectly secure. If you believe your information or your child’s information has been compromised, contact us immediately at nexusathletica@gmail.com.

Data Retention

We retain personal information only for as long as necessary to fulfill the purpose for which it was collected:

Academy registration data is retained for the duration of the athlete’s enrollment and for up to one year after the final season, for program continuity and safety reference.
Children’s personal information is deleted upon a parent’s written request, or automatically after the athlete ages out of the program and one full season has passed.
Payment records are retained as required by applicable tax and accounting law, typically 7 years.
Website usage data (IP addresses, session logs) is retained for no more than 90 days.

Per the 2025 COPPA Rule update, we limit children’s data retention to the minimum necessary to fulfill the purpose of collection.

Your Rights

Regardless of whether COPPA applies to your situation, all users of our services have the right to:

Know what personal information we hold about you
Request correction of inaccurate information
Request deletion of your information
Opt out of non-essential communications at any time

To exercise any of these rights, email us at nexusathletica@gmail.com with the subject line “Privacy Request.” We will respond within 10 business days.

Policy Changes

We may update this Privacy Policy from time to time. When we do, we will update the “Last updated” date at the top of this page. For material changes — particularly any changes to how we handle children’s data — we will notify affected parents and guardians directly via email before the change takes effect.

Your continued use of our services after any change constitutes acceptance of the updated policy.

Contact Us

For any privacy-related questions, parental consent requests, data deletion requests, or COPPA concerns, contact us directly:

Nexus Athletica

Email: nexusathletica@gmail.com

For COPPA-specific requests regarding a child under 13, please include “COPPA Request” in your subject line. We will respond within 10 business days.